The ELAP Database is Closed for the Annual Refresh (7/15/26) The extended learning afterschool program (ELAP) database is closed to prepare for PY26-27. The database will reopen August 10th*. Project Directors can then begin certifying grantee project and site(s) information. PDs must log in and certify active sites before any other data can be entered. Keep an Read more
In the Know June 19th – UTK/SWORPS Closed June 30th – GPA, Absences, & ISS Data due July 15th – June Participation Data due . July 15th – Annual Refresh begins. The database will be closed during this time. August 31st – State Assessment Data due . Do not enter Read more
Database Issues Welcome back ELAP users! Glad to see the return of our grantees, but we could have all done without the excitement we’ve seen while opening this program year. Please don’t worry. SWORPS is working as fast and hard as we can to take care of certifications, activations, and Read more
Reports to Make Opening the New Program Year Easier (June 30, 2025) Greetings ELAP Users! We wanted to remind you of some very important information as we prepare for the end of one program year and the beginning of another. Before ELAP closes for the Annual Refresh on July 15th Read more
PY24-25 Summer Showcase The ExL Summer Showcase for Program Year 2024-2025 took place from June 11th – 13th in our West, Middle, and East Tennessee regions. Thank you to all those who were able to attend the Summer Showcase for PY24-25! It was great seeing everyone and sharing information and Read more
Recent Updates Greetings ELAP users! There are great things happening and we want to make sure everyone is on the same page. The GPA Data Entry button is available on the Attendees’ Screen. You’re now able to add and edit individual APR data categories which should allow for more efficient Read more
Upcoming Surveys, Office Hours, &Data Quality Checks FY24 Mid-Year Report Due Today – The FY24 Extended Learning Mid-Year Report opened on Dec. 15, 2023, and is due today, Jan. 31, 2024. For 21st CCLC Cohort 23 and LEAPs: The local evaluation training that took place during the 2023 Multi-State conference, Read more
ELAP is Getting an Update Greetings ELAP Users Currently, some reports are being updated and will be offline for a few hours. These are primarily GPRA reports for site level reporting. These updates should be completed by Thursday morning. If you have any questions or need assistance, please email the Read more
SWORPS Announcements Keep an eye on the User News as this is where we will announce the launch of the interface to enter State Assessment scores for your PY22-23 attendees. We will allow some time for data entry and then pull the data to create the FINAL versions of the Read more
New Data Entry System Launch & Training Updates In exciting news – SWORPS has updated ELAP to include a new data entry system feature. Users can now edit absence and ISS data for students who were previous attendees but aren’t enrolled in the current program year. You can find the Read more
Join SWORPS at Multi-state in October Several SWORPS team members will be presenting at the Multi-state conference in Louisville this year. Join us for the following sessions: Building a Culture of Sustainability – Monday 10/2 from 8:30-9:45 in the Stopher Room with Emily McCutcheon Examining Equity in Access and Best Read more
Greetings ELAP users! Check out this post for updates on opening ELAP!
Welcome to the new program year ELAP Users! Here at SWORPS, we are excited to see everyone back and look forward to a successful program year. As most of you know, we have updated several processes in the ELAP database and as expected, there are just a few bugs.
This is a friendly reminder that ELAP’s Annual Refresh will begin July 17th and end on or around August 7th. ELAP will not be accessible during this time frame, but you will still be responsible for recording data.