The ELAP Database is Closed for the Annual Refresh (7/15/26) The extended learning afterschool program (ELAP) database is closed to prepare for PY26-27. The database will reopen August 10th*. Project Directors can then begin certifying grantee project and site(s) information. PDs must log in and certify active sites before any other data can be entered. Keep an Read more
In the Know June 19th – UTK/SWORPS Closed June 30th – GPA, Absences, & ISS Data due July 15th – June Participation Data due . July 15th – Annual Refresh begins. The database will be closed during this time. August 31st – State Assessment Data due . Do not enter Read more
Upcoming Office Hours & Data Quality Check (3/25/26) Greetings ELAP users! As this tends to be a busy time of year, we want to send out some reminders and updates to keep everyone on track. Upcoming Office Hours on March 25th Today, March 25th, is our last SWORPS Office Hours Read more
Happy Holidays from SWORPS As the holiday season approaches, we want to take a moment to thank you for your hard work and dedication throughout the year. Your efforts make a meaningful difference in the lives of Tennessee’s students, and we are truly grateful for all that you do. To Read more
Happy Thanksgiving to You & Yours (11/11/25) Extended Learning Staff– SWORPS would like to take a moment to say how incredibly thankful we are for all the amazing work you do to support the kids of Tennessee. Your dedication and care make such a difference, and we truly appreciate everything Read more
October FPO Announcements Office Hours Schedule SWORPS will have the following Office Hours sessions in October: Tuesday 14th – 9 am CT/10 am ET Wednesday 22nd – 4 pm CT/5 pm ET To download the PY25-26 schedule, visit our online Resource Center, our Important Dates page, or click here. Local Evaluation Read more
Reports to Make Opening the New Program Year Easier (June 30, 2025) Greetings ELAP Users! We wanted to remind you of some very important information as we prepare for the end of one program year and the beginning of another. Before ELAP closes for the Annual Refresh on July 15th Read more
The State Assessment Data Quality Check has been extended until August 30, 2025. Please enter state assessment data as it becomes available for your organization but refrain from doing so during the ELAP refresh period, which runs from July 15 to Mid-August. You will be able to enter this data Read more
Teacher Survey Time (02/12/25) Greetings ELAP Users – it’s teacher survey time! To help stir interest, please share this with your site(s)’ teachers! To download, just click the flyer image!
SWORPS’ December Office Hours Don’t forget we have our first SWORPS Office Hours scheduled for Tuesday, December 10th at 1 pm CT/2 pm ET. For access to the meeting, visit our Important Dates page ELAP Updates Please note, there has been an update to ELAP. When adding participants to the Read more
Welcome Back ELAP Team! The end of the Annual Refresh is drawing near! We hope you are as excited as SWORPS IS to get this program year started. In order to make sure everyone is ready for the reopen, we wanted to touch base on a few important steps to Read more
PY24-25 Summer Showcase The ExL Summer Showcase for Program Year 2024-2025 took place from June 11th – 13th in our West, Middle, and East Tennessee regions. Thank you to all those who were able to attend the Summer Showcase for PY24-25! It was great seeing everyone and sharing information and Read more
For Selected Sites Only The following information is only for sites and stakeholders who have been informed they are part of the PY23-24 Student Survey. To inform ongoing quality improvement efforts, the Tennessee Department of Education (TDOE) has requested that UT SWORPS conduct a student survey. The survey is being Read more
Keeping You in the Know! Extended Learning Family Survey The Family Survey is open. If you have not received the email with the survey link and site code(s), please reach out to the Help Desk (sworpshelpdesk@utk.edu). You can also email the Help Desk for an updated count of completed surveys Read more
Upcoming Surveys, Office Hours, &Data Quality Checks FY24 Mid-Year Report Due Today – The FY24 Extended Learning Mid-Year Report opened on Dec. 15, 2023, and is due today, Jan. 31, 2024. For 21st CCLC Cohort 23 and LEAPs: The local evaluation training that took place during the 2023 Multi-State conference, Read more